How this calculator works

Estimate the staff time cost of a meeting using attendees and an hourly cost assumption.. A meeting time estimate can use a rough hourly labor cost, but this is not the same as incremental cash spent. Choose whether your estimate represents salary time, a loaded labor rate or another internal measure and explain that choice.

Important assumptions

Include expected attendees and the actual duration. Preparation and follow-up may be important, but record them separately to avoid counting them twice. If someone attends only part of a meeting, use that time instead of assuming full attendance.

Common mistakes to avoid

  • Mixing units or time periods.
  • Counting the same fee or tax twice.
  • Treating an estimate as a live quote or guarantee.
  • Ignoring maintenance, waste, exceptions or other costs outside the inputs.

Read the related guide

Estimate the Cost of a Meeting Without False Precision →

This calculator is a planning aid. Verify important amounts with the relevant provider or official source.